Single Source of Truth (SSoT)

What is a Single Source of Truth?

A Single Source of Truth, or SSoT, is the practice of structuring information so that every piece of data has one, and only one, authoritative location. For recruiting, this means having one definitive, trusted record for every candidate, job, and interaction, eliminating confusion and ensuring everyone on the team operates with the same, correct information.

The High Cost of a Fractured Hiring Reality

For a hiring manager, not having an SSoT is a constant source of friction. It means hunting for the latest version of a resume, piecing together feedback from siloed emails and Slack messages, and wondering if the candidate's LinkedIn profile tells a different story. This data chaos leads to wasted time, poor decisions, and a disjointed experience for candidates who get asked the same questions by different interviewers.

Why Legacy Systems Create Data Chaos

Traditional Applicant Tracking Systems from vendors like Greenhouse or Workable often function as passive databases. They depend entirely on manual data entry and diligent recruiters to prevent data decay. An HRIS like BambooHR excels at managing employee data post-hire, but its recruiting module isn't built to handle the complex, multi-source nature of modern sourcing. This reliance on human discipline inevitably leads to critical information gaps.

• Duplicate candidate profiles are created when someone applies through different channels.
• ATS records become outdated as a candidate's public profiles on LinkedIn or GitHub evolve.
• Feedback remains scattered across platforms, preventing a holistic view of a candidate's journey.

From Static Records to Living Profiles: The HireZapp SSoT

HireZapp transforms the SSoT from a static concept into a dynamic, intelligent reality. Our platform doesn't just store files; it creates a canonical, living profile for every candidate. By automatically parsing resumes and analyzing data from sources like LinkedIn and GitHub, HireZapp’s AI synthesizes all information into one unified, constantly enriched profile. It automatically detects and merges duplicates, surfaces the most relevant skills, and tracks every interaction, creating an active intelligence layer for your entire hiring team.

A true Single Source of Truth is not a static folder; it is a dynamic, intelligent profile that gets smarter with every interaction. It is the difference between a filing cabinet and a dedicated intelligence analyst.

HireZapp Insight